Rota & Payroll Made Easy!


Control costs, grow sales and save time,
all from just £1 per employee, per week!

Features & Benefits

  • Grow Sales

  • Control Costs

  • Optimise Rotas

  • Remove Pain From Payroll

  • Used By 2000+ sites

  • Employee App With Rota View

  • Keep Legally Compliant

  • Run By Operators For Operators

Rota software

Online Rota

Remove the paperwork and the confusion!

Rotas accessed from anywhere and always up to date. Gives you the visibility you need to make informed decisions about how you use your people resource.

Employee app

Employee App

The easy system that keeps your team informed

Keep your team informed and onside – check your rota at the touch of a button.

Automated Payroll image

Automated Payroll

The system that builds itself!

Streamlined payroll process that is compliant with HMRC

Employee records

Employee Records

Remove the paperwork and the confusion!

Rotas accessed from anywhere and always up to date. Gives you the visibility you need to make informed decisions about how you use your people resource.

Saving You Time And Money

Lets say it costs you £10 an hour to rota an employee. For Just £1, you can decide when they are needed to deliver maximum sales. You will also know when you might be better off getting them in later, finishing their shift earlier or not having them in at all.

Your finished rotas then automatically feed into your Payroll system saving you time and ensuring accuracy and compliance.

How easy is that!

Saving time and money
Digital screens
Software Adapted To Your Business
Base plan graphic

Base Plan


per employee, per week

Rota creation, App + Payroll

Fully Automated Payroll
Approve your rota which feeds through to your payroll

Benchmarked Labour Ratio
Help benchmark your labour against level of turnover

Live Rotas
Rotas accessed from anywhere on team app

Team App
Update personal details and check when you are working

Intuitive Forecasting
Forecast future sales based on past results

Template Rotas
Load rotas based on forecasting

GDPR Compliant Storage
Team details securely stored to the latest standards

Onboarding Support
9-5, 7 days a week, manager training and videos

Core plan graphic

Core Plan


per employee, per week

Everything in the Base Plan + HR and Holiday Management

Industry Standard Contract of Employment
With electronic signature feature
Right To Work Guidance + Storage
Industry standard employment contracts with legal compliance including P45 and new starter checklist
Team Holiday Booking Via App
Easy notification and sign off system
Calculation of Holiday Earned
Automatically tracks days used and remaining
Fully Costed Rota
Including holiday, NI, SSP and pension accrued
Area Manager Dashboard
With fully updated sales and labour reporting
Advanced plan graphic



per employee, per week

Everything in Base & Core + Deployment, Shift Swapping, Advanced HR and Budgeting

Deployment Solution To Help Optimize Rotas
Live display graph of stress and slack hours as rota hours are entered
Link your sales to future rota planning
Shift Swapping
Collaborative way to enable employees to swap shifts
Disciplinary, Grievance & HR forms
Ability to upload sales & labour budgets
Automated Tip Allocation System
Allocate tips to the correct employees
Event Management
Plan for one off events like sports, weddings or funerals
Enhanced Reporting
Get greater depth reports to help manage your business

The Owner Operator Model In 60 Seconds

Contact Us For More Information

4 + 9 =

Who We Work With

We work with Spar Independent retailers to help them manage their rotas effectively and save precious time by automating their payroll.

Spar Retailers

“Honestly I have been so happy with the S4 system. I am not very tech savvy but it is very straightforward for doing rotas and payroll.  It saves me time which means I can focus on other parts of the business to generate an income.  My month end has never been easier.”

The Lion Of Beaconsfield

Lauretha Lucas

“S4labour is seamless, so we have more time to focus
on running our business.”

The Arnos Arms

Dan Fox

“Led by legendary restaurateur, Brian Hannon, Super 8 are the holding company for multi-award-winning restaurants including Kiln (Best Restaurant in the UK 2018), Brat (Second Best Restaurant in the UK 2019) and Smoking Goat.”

Smoking Goat

Brian Hannon

Frequently Asked Questions

How do I know which package is right for me?

There is a Base, Core and Advanced offer.  You can also add on extra functionality if you want.  The Core package has all the payroll, staff rota and compliance aspects involved in employing people these days.

How quickly will I be up and running?

Within 2 weeks providing we have your payroll data.

Where can I access the system?

Anywhere. S4labour is web based so you can access it on a desktop (PC or Mac) iPad, tablet, phone. So, you can even check what’s happening in your business from the beach on your summer holidays!

How do I set up my team?

We use a set up wizard (not a real one) so when you enter their email address it sends them a notification to enter the rest of their details. 

How will my Team be able to see the rota?

As part of your team setup they will be asked to download our employee app. This app is also where they access the rota.

Will I get training on S4labour?

Of course! You will get a short training session online however the system is designed for simplicity so will also guide you through what you need to do.


How much is it?

It starts from just £1 per employee per week, which includes payroll and the rotering system.


Are there any more charges over and above the quoted price per employee?

The price per employee is a per payslip price on a 4-weekly basis.  If you want additional services or there are other adjustments to make there is a clear schedule of these charges for you, so you are fully informed.


What support will I receive if I need help on the system?

We have an online ticket system that our team support, along with an online help portal.

What do I have to do to change payroll provider?

Easy! Contact your accountant and ask them for your FPS report. You then send this to our payroll team who will do the rest.

Ready to Make Things Better?

If you’ve got all the info you need then great – just drop us your details and we’ll get you started.

Or if you’ve still got questions that you haven’t found the answers to then no problem, fill in your details and we’ll get back to you as soon as we can.

More About S4labour

Created by operators for operators

Designed by people with a wealth of frontline operator experience, S4labour has created the most innovative labour management tools that work in the real world. S4labour exists to empower the retail sector to deliver a better level of service, drive sales and help managers run exceptional sites.